Best Smartsheet Alternatives in 2026
Height (free to $24/mo) and Notion ($8/mo) offer better value for growing teams. Switch from Smartsheet if its per-user fees and lack of a free plan limit your scale.
Feature Overview: Top Smartsheet Alternatives
Smartsheet compared against all 19 project management alternatives. Pricing, free plan availability, rating, and project management-specific capabilities.
| Tool | Price | Free Plan | Rating |
|---|---|---|---|
 | $12/mo | No | 4.5G2 |
 | $8.5/mo | 4.8G2 | |
 | $10/mo | 4.8G2 | |
 | $12/mo | 4.7G2 | |
 | $7/mo | 4.7G2 | |
 | $10/mo | 4.7G2 | |
 | $10.98/mo | 4.7G2 | |
 | $10/mo | 4.6G2 | |
 | $24/mo | 4.6G2 | |
 | $12/mo | 4.7G2 | |
 | $7.5/mo | 4.6G2 | |
 | $7/mo | 4.5G2 | |
 | $13.49/mo | 4.4G2 | |
 | $6/mo | 4.4G2 | |
 | $9.99/mo | 4.4G2 | |
 | $7.91/mo | 4.3G2 | |
 | $10/mo | 4.3G2 | |
 | $5/mo | 4.3G2 | |
 | Free | 4.2G2 | |
 | $15/mo | 4.1G2 |
How Does Smartsheet Compare to Alternatives?
Independently verified metrics. Sources: Vendor pricing/feature pages. Verified 2026.
| Tool | App Loadms | Free Automations | Free Seats | API Limit/mo |
|---|---|---|---|---|
| Height | - | - | - | - |
| Miro | - | - | - | - |
| Notion | 1,500 | 0 | 999 | 3 req/s |
| ClickUp | 2,000 | 100 | 999 | 100 req/min |
| monday.com | 2,200 | 0 | 0 | 5000 req/min |
| Linear | 800 | 0 | 999 | 1500 req/hour |
When Should You Stick with Smartsheet?
Alternatives are not always the right move. Smartsheet remains strong in these scenarios.
- +Combines spreadsheet UI with powerful project management automation.
- +Extensive reporting and dashboarding capabilities for portfolio views.
- +Advanced security and compliance features (HIPAA, FedRAMP).
- +Highly scalable for cross-departmental enterprise workflows.
- +Flexible grid, card, Gantt, and calendar views for diverse tasks.
- -Steep learning curve for advanced features like formulas and automation.
- -Lacks true baseline functionality for formal project variance tracking.
- -Per-user pricing becomes expensive for large, less-active teams.
- -The mobile app has limited functionality compared to the desktop version.
Smartsheet Alternatives by Team & Workflow
19 project management tools compared. The right choice depends on team size, methodology, and integration needs.
Expert Take
Smartsheet works well when decentralized teams need the flexibility to automate and manage their own spreadsheet-based workflows. The friction starts when performance slows down in large workspaces and users find they cannot build dynamic dashboards without integrating external tools like Tableau or Power BI. Before buying, compare vs Asana, which users note is less messy and more intuitive for managing cross-functional, multi-campaign projects.
Oleh KemFounder & Lead AnalystAn AI-powered project management tool that unifies tasks, chat, and docs for cross-functional product and engineering te. Rated 4.9/5 vs 4.6/5 for Smartsheet.
- +AI Copilot automates subtasks, summaries, and action items
- +Chat and tasks are unified in one view, reducing context switching
- +Spreadsheet-like interface is intuitive for non-technical users
- +Powerful task list visualizations (Kanban, Gantt, Calendar, List)
- +Real-time sync with GitHub, Figma, Slack, and other dev tools
- +Task Management
- −Mobile app lacks the full functionality of the desktop version
- −AI features are limited to paid plans (Team and Business)
- −Fewer native integrations compared to established players like Jira
An online collaborative whiteboard for teams to brainstorm, plan, design, and manage workflows in a shared visual space.. Rated 4.9/5 vs 4.6/5 for Smartsheet.
- +Vast template library for specific workflows (retrospectives, roadmaps).
- +Deep integrations with Jira, Asana, and other core dev/PM tools.
- +Real-time cursor tracking and video chat for live collaboration.
- +Infinite canvas supports massive, complex diagrams and mind maps.
- −Performance can lag on very large boards with many objects.
- −The mobile app has limited editing capabilities compared to the desktop version.
- −Per-user pricing becomes expensive for large, non-power-user teams.
A connected workspace where you can build docs, databases, and project trackers as flexible, interlinked blocks.. Rated 4.8/5 vs 4.6/5 for Smartsheet.
- +Combines docs, wikis, and project tasks in one unified interface
- +Highly customizable databases function like spreadsheets with superpowers
- +Flexible block-based editor for creating any type of content layout
- +Powerful relational linking between pages, tasks, and database entries
- +Generous free plan for individuals and very small teams
- +Docs & Pages
- −Mobile app can be slow and lacks full desktop functionality
- −Offline access is limited and unreliable for complex workspaces
- −Lacks granular, project-level permissions on Business Plan and below
Project management hub that aligns goals, tasks, and communication. Rated 4.8/5 vs 4.6/5 for Smartsheet.
- +Free plan available
- +Affordable starting at $7/mo
- +Highly rated (4.7/5 on review platforms)
- +15 key features including Tasks & Kanban and Milestones
A highly customizable work OS that consolidates tasks, docs, goals, and chat to replace multiple productivity apps.. Rated 4.8/5 vs 4.6/5 for Smartsheet.
- +Unmatched feature breadth: Consolidates tasks, docs, goals, and whiteboards.
- +Highly customizable views (List, Board, Calendar, Gantt, Mind Map, etc.).
- +Generous free forever plan with 100MB storage and unlimited tasks.
- +Powerful nested hierarchy: Spaces > Folders > Lists > Tasks > Subtasks.
- +AI assistant integrated directly into workflows for content and summaries.
- +Task Management
- −Mobile app performance and feature parity lag behind the desktop version.
- −Can feel slow and buggy, especially when loading complex views or dashboards.
- −Reporting is less robust than dedicated BI tools; cross-space reporting is limited.
A visual Work OS for building custom workflows, managing projects, and centralizing team collaboration in one platform.. Rated 4.8/5 vs 4.6/5 for Smartsheet.
- +Highly visual and customizable 'Work OS' interface
- +Extensive library of pre-built workflow and project templates
- +Robust automation and integration capabilities on higher tiers
- −Per-user pricing with a 3-seat minimum can be costly for small teams
- −Core features like automations and integrations are limited on lower-tier plans
- −Task dependencies and sub-items can be less intuitive than competitors
An opinionated issue tracker and project management tool designed for speed and efficiency in modern software teams.. Rated 4.7/5 vs 4.6/5 for Smartsheet.
- +Blazing-fast UI with keyboard-first navigation
- +Opinionated workflow (Cycles, Triage) enforces best practices
- +Deep, native integration with GitHub and Figma
- +Automated issue management and cycle planning
- +Exceptional design and user experience
- +Issues & Sub-issues
- +Projects & Cycles
- +Roadmaps
- −Rigid, opinionated structure may not fit all team workflows
- −Lacks advanced, customizable reporting and dashboards
- −No native time tracking or budget management features
A relational database with a spreadsheet interface, used to build custom applications and automate complex workflows.. Rated 4.7/5 vs 4.6/5 for Smartsheet.
- +Hybrid spreadsheet-database interface is uniquely flexible.
- +Interface Designer builds custom UIs for specific workflows.
- +Extensive API and scripting for deep, custom automation.
- +Linked records create powerful relational data structures.
- +Airtable Sync integrates data across multiple bases without manual syncing.
- −Record limits per base (e.g., 50k on Business) are restrictive for large datasets.
- −Pricing scales per user, becoming expensive for large teams.
- −Lacks native, granular permission controls at the field or record level.
Showing 8 of 19 alternatives
Find Your Match - By Use Case
Common Questions About Switching from Smartsheet
Sources & verification
| Source | What was checked | Last checked |
|---|---|---|
| Official Website | Official vendor website | — |
| Official Pricing Page | Source of verified tiers | July 16, 2026 |
| G2 | G2 verified user reviews · 4.5/5 · 22,023 reviews | — |
| Capterra | Capterra verified user reviews · 4.5/5 | — |
| TrustRadius | TrustRadius verified reviews | — |
| PeerSpot | PeerSpot enterprise peer reviews | — |
Every fact on this Smartsheet pricing page is tied to a named source and a verification date. Freshness-sensitive figures trace to the sources above; verify against the vendor before relying on them.