Todoist
Free planproject managementBest for: Small Teams & StartupsSimple yet powerful task manager for individuals and teams
A top-rated project management tool with 43 features and a free plan - excellent for Small Teams & Startups.
Top Pros
- Free plan available
- Affordable starting at $5/mo
- Highly rated (4.5/5 on review platforms)
Watch Out For
- Can feel overwhelming for simple projects
- Some advanced features locked behind higher tiers
Pros
- +Free plan available
- +Affordable starting at $5/mo
- +Highly rated (4.5/5 on review platforms)
- +43 key features including Task Management and Projects & Sections
- +Large user base (40M+)
Cons
- -Can feel overwhelming for simple projects
- -Some advanced features locked behind higher tiers
Todoist Pricing Plans
- ✓5 personal projects
- ✓5 collaborators/project
- ✓300 projects
- ✓25 collaborators
- ✓Reminders
- ✓500 projects
- ✓50 collaborators
- ✓Team features
Key Features
Video Review
Todoist - Demo & Review
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About Todoist
Among individual task managers and lightweight team tools, Todoist has one of the strongest track records for actually improving personal productivity. Its natural language input - typing 'Submit report every Friday at 9am' and having it schedule correctly - reduces friction in capturing tasks. The priority system (P1–P4), recurring tasks, subtasks, and labels are well-implemented without becoming overwhelming. The karma system provides just enough gamification to keep habits consistent. Where Todoist falls short relative to heavier tools is collaboration: you can assign tasks and share projects, but it lacks the visual project timelines, workload views, and real-time collaboration features that Asana or ClickUp provide. It doesn't try to be those tools. For individuals and small teams who want a fast, reliable place to capture and organize work without learning a complex system, Todoist consistently delivers. It works across every platform - iOS, Android, Mac, Windows, browser - with genuine offline support. Best for solo professionals, freelancers, and small teams who want reliable task capture and a clear daily view without project management overhead.
If you've ever wished you could replace three separate project management tools with one, Todoist is worth a serious look - its 43 features (Task Management, Projects & Sections, Labels & Filters) cover nearly every use case in the category. The tradeoff is a steeper learning curve, but 4.4/5 ratings suggest most users find the depth worth mastering. Teams consolidating their project management stack will appreciate having everything under one roof.
- ComparEdge Editorial Team
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Frequently Asked Questions
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