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Updated 2 weeks ago · Independent Analysis
Hive vs Smartsheet
Capability Overview
Hivevs Smartsheet
4.6G2+0.1 vs Smartsheet
Only in Hive
- ✦ Kanban Boards
- ✦ Table View
- ✦ Notes
✓ Free planFrom $7/mo(cheaper)10K+ teams users · est. 2015
Smartsheetvs Hive
4.5G2-0.1 vs Hive
Only in Smartsheet
- ✦ Grid View
- ✦ Card View
- ✦ Dashboards
✓ Free planFrom $12/mo(pricier)100K+ customers users · est. 2005
Quick VerdictIndependent Analysis
Hive and Smartsheet are both Project Management tools. Hive starts at $7/mo, Smartsheet at $12/mo. Compare features, pricing, and ratings below to find the best fit for your team.
When to Choose Hive vs Smartsheet
The question that matters: “In what situation will I regret choosing A over B after 3 months?”
Scenario: Resource Capacity in Table View
Hive
Resource Capacity in Table View
A Table View resource grid combined with Time Tracking surfaces actual versus planned capacity per team member, so managers rebalance workload before overallocation becomes a.
Smartsheet
Multi-Channel Campaign Timeline View
Calendar View maps milestones across email, social, and paid channels in one timeline; Automations trigger stakeholder alerts 48 hours before each gate, cutting missed handoffs.
Hive Unique Strength
Creative Asset Proofing in Workspace
Proofing lets reviewers pin comments to exact frame coordinates on mockups and creatives, tracking approval across concurrent projects without forwarding assets via email.
→ Choose Hive if this scenario applies to you. Smartsheet doesn't offer a comparable solution.
Hive Unique Strength
Support Ticket Intake With Hive Forms
Forms auto-populate priority, category, and queue from customer selections, feeding a Kanban board where tickets move through New → In Progress → Escalated → Resolved stages.
→ Choose Hive if this scenario applies to you. Smartsheet doesn't offer a comparable solution.
Hive Unique Strength
Async Status via Calendar View Colors
Calendar View color-codes tasks by health - on track, at risk, or blocked - so managers scan the week at a glance and drill into Kanban only for items flagged red.
→ Choose Hive if this scenario applies to you. Smartsheet doesn't offer a comparable solution.
Smartsheet Unique Strength
Cross-Region QA Test Coordination
A master test case library in Grid View tracks real-time pass/fail status per sprint; Forms auto-populate execution data from field testers across geographies without manual.
→ Choose Smartsheet if this scenario applies to you. Hive doesn't offer a comparable solution.
Smartsheet Unique Strength
Enterprise Capacity Across Business Units
Card View organizes staff by skill; Grid View allocates headcount across projects; Dashboards surface real-time bench percentage and capacity gaps six weeks out to inform hiring.
→ Choose Smartsheet if this scenario applies to you. Hive doesn't offer a comparable solution.
Smartsheet Unique Strength
200-Customer Implementation Tracker
Gantt Charts lock milestones; Forms capture intake; automated escalations fire on SLA drift; dashboards flag at-risk customer accounts within 24 hours of slippage.
→ Choose Smartsheet if this scenario applies to you. Hive doesn't offer a comparable solution.
Pricing Comparison & PlansHigh· Verified Jun 5, 2026
Hive starts at $7/movs $12/mo
Hive Plans
Free tier available
Free
FreeBest for: Ideal for individuals or very small teams to explore Hive's core features without any cost
- ✓Plan includes:
- ✓200MB storage
- ✓Up to 10 workspace memebers
- ✓Unlimited tasks
- ✓Unlimited collaborative notes
View on vendor site
MOST POPULARStarter
$7/user/momonthlyor$60/yrsave 29%
Best for: This plan is suitable for small to medium teams needing essential project management tools
- ✓Everything in Free plus:
- ✓Unlimited storage
- ✓Up to 10 workspace members
- ✓Up to 10 projects
- ✓Gantt view
View on vendor site
Teams
$18/user/momonthlyor$144/yrsave 33%
Best for: Designed for growing teams requiring enhanced collaboration and more advanced features
- ✓Everything in Starter plus:
- ✓Unlimited workspace members
- ✓Flexible add-ons (extra)
- ✓Shareable forms
- ✓Time tracking
View on vendor site
Enterprise
Contact SalesBest for: large organizations needing extensive customization, security, and dedicated support
- ✓Everything in Teams plus:
- ✓Flexible add-ons included
- ✓Enhanced security & permission controls
- ✓Unlimited onboarding
- ✓Dedicated Customer Success Manager
View on vendor site
Smartsheet Plans
Free tier available
Free
Free- ✓1 licensed user
- ✓2 editors
- ✓Unlimited viewers
- ✓Basic project management features
View on vendor site
Pro
$12/user/momonthlyor$108/yrsave 25%
Best for: Ideal for individuals or small teams needing core project management features
- ✓Unlimited sheets, forms, and reports
- ✓Gantt, table, board, and calendar views
- ✓Rich formulas
- ✓Unlimited free Viewers/Contributors
- ✓Basic integrations (Microsoft Office, Google Workspace, Slack)
View on vendor site
MOST POPULARBusiness
$24/user/momonthlyor$228/yrsave 21%
Best for: growing teams requiring advanced features like automation, resource management, and robust reporting
- ✓Everything in Pro plan
- ✓Unlimited automations
- ✓Unlimited free Guests
- ✓Admin-level controls
- ✓Timeline view
View on vendor site
Enterprise
Contact SalesBest for: Suited for large organizations needing enterprise-grade security, governance, and scalability
- ✓Everything in Business plan
- ✓Premium apps (Dynamic View, Control Center, DataMesh, Bridge, WorkApps)
- ✓Enhanced security and governance (SAML SSO, advanced admin controls)
- ✓Premier Support
- ✓Dedicated customer success
View on vendor site
Advanced Work Management
Contact SalesBest for: Designed for organizations with complex, cross-functional work needing advanced portfolio management and strategic alignment
- ✓Best for PMOs and Multi-system Operations
View on vendor site
Capability Breakdown
4 differences found across 20 standardized features
Feature
Hive
Smartsheet
Kanban Boards
✓
✗
Roadmaps
✗
✓
Dependencies
✗
✓
File Sharing
✗
✓
Total (raw)
40
35
Hive Features
- •Gantt Charts
- •Kanban Boards
- •Calendar View
- •Table View
- •Time Tracking
- •Proofing
- •Automations
- •Forms
- •Notes
- •AI Tools
- •Integrations
- •Analytics
- •Email Integration
- •Mobile Apps
- •Custom Fields
- •Resource Allocation Planner
- •Task Dependency Manager
- •Customizable Workflow Templates
- •Automated Reporting Tools
- •Budgeting and Cost Tracking
- •Team Performance Metrics
- •Client Portal Access
- •Customizable Dashboards
- •Interactive Roadmaps
- •Real Time Notifications
- •Collaborative Document Editor
- •Single Sign On
- •Role Based Permissions
- •Automated Time Estimates
- •Project Health Score
- •Customizable Alert System
- •Task Delegation Features
- •Meeting Scheduling Tool
- •Automated Task Reminders
- •Customizable Project Templates
- •Project Risk Management
- •Workflow Optimization Tools
- •Customizable Branding Options
- •Automated Project Backup
- •Customizable Access Controls
Smartsheet Features
- •Grid View
- •Gantt Charts
- •Card View
- •Calendar View
- •Automations
- •Forms
- •Dashboards
- •Reports
- •Proofing
- •WorkApps
- •DataMesh
- •Resource Management
- •Integrations
- •Mobile Apps
- •API
- •Conditional Formatting Rules
- •Project Templates
- •Task Dependencies
- •Custom Workflows
- •Automated Reminders
- •Time Tracking
- •Budgeting Tools
- •Resource Allocation
- •Project Portfolio
- •Real Time Notifications
- •Collaborator Permissions
- •Version History
- •Cell Linking
- •Formula Builder
- •Data Validation
- •Sheet Sharing
- •Row Filtering
- •Column Freezing
- •Cell Formatting
- •Project Scheduling
Strengths & Limitations
Evaluative strengths and weaknesses: not feature lists
Pros
- +Native email integration to create tasks directly from your inbox
- +Flexible project layouts: switch between Gantt, Kanban, Table, Calendar
- +AI-powered assistant (HiveMind) for drafting content and action plans
- +Built-in time tracking and resourcing across all projects
- +Over 1,000 integrations including Salesforce, Jira, and Slack
Cons
- −The interface can feel cluttered and overwhelming for new users
- −Mobile app has limited functionality compared to the desktop version
- −Key features like time tracking and analytics are locked behind higher-tier plans
- −AI features require the highest-priced 'Teams' plan or add-ons
- −Performance can lag when managing many complex, simultaneous projects
Pros
- +Combines spreadsheet UI with powerful project management automation.
- +Extensive reporting and dashboarding capabilities for portfolio views.
- +Advanced security and compliance features (HIPAA, FedRAMP).
- +Highly scalable for cross-departmental enterprise workflows.
- +Flexible grid, card, Gantt, and calendar views for diverse tasks.
Cons
- −Steep learning curve for advanced features like formulas and automation.
- −Lacks true baseline functionality for formal project variance tracking.
- −Per-user pricing becomes expensive for large, less-active teams.
- −The mobile app has limited functionality compared to the desktop version.
- −No free-forever plan, only a 30-day trial.
At a Glance
User Rating
4.6/5vs4.5/5
Hive
▲
Smartsheet
Starting Price
$7/movs$12/mo
Hive
Smartsheet
▲
Feature Count
40 featuresvs35 features
Hive
▲
Smartsheet
User Base
10Kvs100K
Hive
Smartsheet
▲
Hive · Price & Data SyncLast verified: Jun 5, 2026 · CE-PROJ-2026W23-EC53AC · ✓ Pricing updated Jun 5, 2026
Smartsheet · Price & Data SyncLast verified: Jun 3, 2026 · CE-PROJ-2026W21-5290D9 · ✓ Pricing updated Jun 3, 2026
Recent Price History
Hive
Hive updated "Teams" from Custom to $12/mo
Price change · Jun 5, 2026
Hive
Hive updated "Starter" from Custom to $5/mo
Price change · Jun 5, 2026
Smartsheet
Smartsheet added a new "Free" plan at $0/mo (Free)
Plan added · Jun 3, 2026
Smartsheet
Smartsheet removed the "Free" plan
Plan removed · May 30, 2026
Smartsheet
Smartsheet added a new "Advanced Work Management" plan (Custom pricing)
Plan added · May 30, 2026
Smartsheet
Smartsheet raised "Pro" from $9/mo to $12/mo (+33%)
Price change · May 30, 2026
Smartsheet
Smartsheet lowered "Business" from $32/mo to $24/mo (-25%)
Price change · May 30, 2026
Hive
Hive updated "Starter" from $5/mo to Custom
Price change · May 28, 2026
Hive
Hive updated "Teams" from $12/mo to Custom
Price change · May 28, 2026
Frequently Asked Questions
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