Loading...
Updated 2 weeks ago · Independent Analysis
Airtable vs Smartsheet
Capability Overview
Airtablevs Smartsheet
4.6G2+0.1 vs Smartsheet
Only in Airtable
- ✦ Spreadsheet Database
- ✦ Kanban View
- ✦ Gallery View
✓ Free planFrom $24/mo(pricier)500K+ organizations users · est. 2012
Smartsheetvs Airtable
4.5G2-0.1 vs Airtable
Only in Smartsheet
- ✦ Gantt Charts
- ✦ Card View
- ✦ Dashboards
✓ Free planFrom $12/mo(cheaper)100K+ customers users · est. 2005
Quick VerdictIndependent Analysis
Airtable and Smartsheet are both Project Management tools. Airtable starts at $24/mo, Smartsheet at $12/mo. Compare features, pricing, and ratings below to find the best fit for your team.
When to Choose Airtable vs Smartsheet
The question that matters: “In what situation will I regret choosing A over B after 3 months?”
Scenario: Test Case Library With Status
Airtable
Test Case Library With Status Rollups
Rollup fields in the Spreadsheet Database count passing, failing, and blocked tests per feature across sprints, catching regressions before code review merges close.
Smartsheet
Cross-Region QA Test Coordination
A master test case library in Grid View tracks real-time pass/fail status per sprint; Forms auto-populate execution data from field testers across geographies without manual.
Scenario: Client Asset Review via Gallery
Airtable
Client Asset Review via Gallery View
Gallery View presents deliverables in a visual grid; clients browse and submit sign-off via Forms without needing database access, compressing approval cycles by roughly 40%.
Smartsheet
Multi-Channel Campaign Timeline View
Calendar View maps milestones across email, social, and paid channels in one timeline; Automations trigger stakeholder alerts 48 hours before each gate, cutting missed handoffs.
Scenario: Cross-Office Capacity With Linked Records
Airtable
Cross-Office Capacity With Linked Records
Linked records map engineers to projects across time zones; Grid View filters by office and availability; Automations flag over-allocated staff within 24 hours of the conflict.
Smartsheet
Enterprise Capacity Across Business Units
Card View organizes staff by skill; Grid View allocates headcount across projects; Dashboards surface real-time bench percentage and capacity gaps six weeks out to inform hiring.
Airtable Unique Strength
Vendor Intake and SLA Tracking
Vendor submissions via Forms auto-populate deadlines and escalation owners; Calendar View maps SLA due dates; Automations send reminders at 7 and 3 days before breach.
→ Choose Airtable if this scenario applies to you. Smartsheet doesn't offer a comparable solution.
Smartsheet Unique Strength
200-Customer Implementation Tracker
Gantt Charts lock milestones; Forms capture intake; automated escalations fire on SLA drift; dashboards flag at-risk customer accounts within 24 hours of slippage.
→ Choose Smartsheet if this scenario applies to you. Airtable doesn't offer a comparable solution.
Pricing Comparison & PlansHigh· Verified Jun 3, 2026
Smartsheet starts at $12/movs $24/mo
Airtable Plans
Free tier available
Free
FreeBest for: Ideal for individuals or small teams needing basic project management and database features without a budget
- ✓Unlimited bases
- ✓Interface Designer
- ✓Real-time collaboration and commenting
- ✓iOS and Android mobile app
- ✓Integrations with apps like Google Calendar and Slack
View on vendor site
MOST POPULARTeam
$24/user/momonthlyor$240/yrsave 17%
Best for: growing teams requiring enhanced collaboration, more automation, and increased storage
- ✓Standard sync integrations
- ✓Extensions
- ✓Gantt and timeline views
- ✓Advanced workspace permissions
- ✓1-year revision snapshot history
View on vendor site
Business
$54/user/momonthlyor$540/yrsave 17%
Best for: Suited for larger departments or businesses needing advanced security, enterprise-grade features, and extensive administrative controls
- ✓Premium sync integrations
- ✓Verified data
- ✓Two-way sync
- ✓Admin panel
- ✓SAML-based single sign-on
View on vendor site
Enterprise Scale
Contact SalesBest for: Designed for large organizations with complex needs, requiring custom solutions, dedicated support, and advanced compliance features
- ✓On-premises sync integrations
- ✓App library
- ✓HyperDB
- ✓Enterprise hub
- ✓Enhanced security and admin
View on vendor site
Smartsheet Plans
Free tier available
Free
Free- ✓1 licensed user
- ✓2 editors
- ✓Unlimited viewers
- ✓Basic project management features
View on vendor site
Pro
$12/user/momonthlyor$108/yrsave 25%
Best for: Ideal for individuals or small teams needing core project management features
- ✓Unlimited sheets, forms, and reports
- ✓Gantt, table, board, and calendar views
- ✓Rich formulas
- ✓Unlimited free Viewers/Contributors
- ✓Basic integrations (Microsoft Office, Google Workspace, Slack)
View on vendor site
MOST POPULARBusiness
$24/user/momonthlyor$228/yrsave 21%
Best for: growing teams requiring advanced features like automation, resource management, and robust reporting
- ✓Everything in Pro plan
- ✓Unlimited automations
- ✓Unlimited free Guests
- ✓Admin-level controls
- ✓Timeline view
View on vendor site
Enterprise
Contact SalesBest for: Suited for large organizations needing enterprise-grade security, governance, and scalability
- ✓Everything in Business plan
- ✓Premium apps (Dynamic View, Control Center, DataMesh, Bridge, WorkApps)
- ✓Enhanced security and governance (SAML SSO, advanced admin controls)
- ✓Premier Support
- ✓Dedicated customer success
View on vendor site
Advanced Work Management
Contact SalesBest for: Designed for organizations with complex, cross-functional work needing advanced portfolio management and strategic alignment
- ✓Best for PMOs and Multi-system Operations
View on vendor site
Capability Breakdown
5 differences found across 20 standardized features
Feature
Airtable
Smartsheet
Gantt Charts
✗
✓
Time Tracking
✗
✓
Dependencies
✗
✓
Goals/OKRs
✗
✓
Forms
✗
✓
Total (raw)
45
35
Airtable Features
- •Spreadsheet Database
- •Grid View
- •Kanban View
- •Calendar View
- •Gallery View
- •Gantt View
- •Forms
- •Automations
- •Extensions
- •Interface Designer
- •Scripting
- •AI Features
- •Sync
- •API
- •Integrations
- •Conditional Formatting Rules
- •Customizable Notification System
- •Data Validation Checks
- •Enhanced Collaboration Tools
- •Field Level Permissions
- •Formula Builder Interface
- •Interactive Dashboard Widgets
- •Linked Record Management
- •Mobile App Optimization
- •Predictive Analytics Insights
- •Real Time Commenting
- •Workflow Optimization Assistant
- •Timeline view
- •Roadmap view
- •AI Field Agents
- •Omni AI
- •Two-way sync
- •Verified data
- •App Sandbox
- •HyperDB
- •App Library
- •Audit logs
- •DLP controls
- •SAML SSO
- •Admin panel
- •Enterprise Hub
- •Portals (guest access)
- •Extensions and scripting
- •Automation runs
- •Date dependencies
Smartsheet Features
- •Grid View
- •Gantt Charts
- •Card View
- •Calendar View
- •Automations
- •Forms
- •Dashboards
- •Reports
- •Proofing
- •WorkApps
- •DataMesh
- •Resource Management
- •Integrations
- •Mobile Apps
- •API
- •Conditional Formatting Rules
- •Project Templates
- •Task Dependencies
- •Custom Workflows
- •Automated Reminders
- •Time Tracking
- •Budgeting Tools
- •Resource Allocation
- •Project Portfolio
- •Real Time Notifications
- •Collaborator Permissions
- •Version History
- •Cell Linking
- •Formula Builder
- •Data Validation
- •Sheet Sharing
- •Row Filtering
- •Column Freezing
- •Cell Formatting
- •Project Scheduling
Strengths & Limitations
Evaluative strengths and weaknesses: not feature lists
Pros
- +Hybrid spreadsheet-database interface is uniquely flexible.
- +Interface Designer builds custom UIs for specific workflows.
- +Extensive API and scripting for deep, custom automation.
- +Linked records create powerful relational data structures.
- +Airtable Sync integrates data across multiple bases seamlessly.
Cons
- −Steep learning curve for advanced features like formulas and scripting.
- −Record limits per base (e.g., 50k on Business) are restrictive for large datasets.
- −Pricing scales per user, becoming expensive for large teams.
- −Lacks native, granular permission controls at the field or record level.
- −Not a true database; performance degrades with high complexity and volume.
Pros
- +Combines spreadsheet UI with powerful project management automation.
- +Extensive reporting and dashboarding capabilities for portfolio views.
- +Advanced security and compliance features (HIPAA, FedRAMP).
- +Highly scalable for cross-departmental enterprise workflows.
- +Flexible grid, card, Gantt, and calendar views for diverse tasks.
Cons
- −Steep learning curve for advanced features like formulas and automation.
- −Lacks true baseline functionality for formal project variance tracking.
- −Per-user pricing becomes expensive for large, less-active teams.
- −The mobile app has limited functionality compared to the desktop version.
- −No free-forever plan, only a 30-day trial.
At a Glance
User Rating
4.6/5vs4.5/5
Airtable
▲
Smartsheet
Starting Price
$24/movs$12/mo
Airtable
▲
Smartsheet
Feature Count
45 featuresvs35 features
Airtable
▲
Smartsheet
User Base
500Kvs100K
Airtable
▲
Smartsheet
Airtable · Price & Data SyncLast verified: May 28, 2026 · CE-PROJ-2026W23-31434A · ✓ Pricing updated May 28, 2026
Smartsheet · Price & Data SyncLast verified: Jun 3, 2026 · CE-PROJ-2026W21-5290D9 · ✓ Pricing updated Jun 3, 2026
Recent Price History
Smartsheet
Smartsheet added a new "Free" plan at $0/mo (Free)
Plan added · Jun 3, 2026
Smartsheet
Smartsheet removed the "Free" plan
Plan removed · May 30, 2026
Smartsheet
Smartsheet added a new "Advanced Work Management" plan (Custom pricing)
Plan added · May 30, 2026
Smartsheet
Smartsheet raised "Pro" from $9/mo to $12/mo (+33%)
Price change · May 30, 2026
Smartsheet
Smartsheet lowered "Business" from $32/mo to $24/mo (-25%)
Price change · May 30, 2026
Airtable
Airtable raised "Team" from $20/mo to $24/mo (+20%)
Price change · May 28, 2026
Airtable
Airtable raised "Business" from $45/mo to $54/mo (+20%)
Price change · May 28, 2026
Frequently Asked Questions
Related Comparisons
AirtableFree · from $24/mo
SmartsheetFree · from $12/moSources & Data Trail · Airtable
- 1.Official Pricing Page·Source of verified tiers(Checked: 2026-05-28)
- 2.Official Website·Official vendor website
- 3.G2·G2 verified reviews · 4.6/5 · 3,255 reviews
- 4.Capterra·Capterra verified reviews · 4.7/5
- 5.TrustRadius·TrustRadius verified reviews
- 6.PeerSpot·PeerSpot enterprise peer reviews
Sources & Data Trail · Smartsheet
- 1.Official Pricing Page·Source of verified tiers(Checked: 2026-06-03)
- 2.Official Website·Official vendor website
- 3.G2·G2 verified reviews · 4.5/5 · 22,023 reviews
- 4.Capterra·Capterra verified reviews · 4.5/5
- 5.TrustRadius·TrustRadius verified reviews
- 6.PeerSpot·PeerSpot enterprise peer reviews