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Updated 2 weeks ago · Independent Analysis
Airtable vs Wrike
Capability Overview
Quick VerdictIndependent Analysis
Airtable and Wrike are both Project Management tools. Compare features, pricing, and ratings below to find the best fit for your team.
When to Choose Airtable vs Wrike
The question that matters: “In what situation will I regret choosing A over B after 3 months?”
Scenario: Client Asset Review via Gallery
Airtable
Client Asset Review via Gallery View
Gallery View presents deliverables in a visual grid; clients browse and submit sign-off via Forms without needing database access, compressing approval cycles by roughly 40%.
Wrike
Client Proofing Inside Task Timelines
Proofing embeds client review into task timelines, with frame-specific markup and approval gates that automatically unlock downstream tasks after sign-off is received.
Airtable Unique Strength
Test Case Library With Status Rollups
Rollup fields in the Spreadsheet Database count passing, failing, and blocked tests per feature across sprints, catching regressions before code review merges close.
→ Choose Airtable if this scenario applies to you. Wrike doesn't offer a comparable solution.
Airtable Unique Strength
Cross-Office Capacity With Linked Records
Linked records map engineers to projects across time zones; Grid View filters by office and availability; Automations flag over-allocated staff within 24 hours of the conflict.
→ Choose Airtable if this scenario applies to you. Wrike doesn't offer a comparable solution.
Airtable Unique Strength
Vendor Intake and SLA Tracking
Vendor submissions via Forms auto-populate deadlines and escalation owners; Calendar View maps SLA due dates; Automations send reminders at 7 and 3 days before breach.
→ Choose Airtable if this scenario applies to you. Wrike doesn't offer a comparable solution.
Wrike Unique Strength
IT Resource Planning by Skill Queue
Resource Planning maps engineer capacity across support and infrastructure queues; Custom Workflows route priority incidents to the least-loaded available staff automatically.
→ Choose Wrike if this scenario applies to you. Airtable doesn't offer a comparable solution.
Wrike Unique Strength
Multi-Site Construction Sync Dashboard
Dashboards share weekly milestones per site in a read-only view; task dependencies alert teams when a delayed phase impacts downstream work at other locations.
→ Choose Wrike if this scenario applies to you. Airtable doesn't offer a comparable solution.
Pricing Comparison & PlansHigh· Verified May 28, 2026
Airtable Plans
Free tier available
Free
FreeBest for: Ideal for individuals or small teams needing basic project management and database features without a budget
- ✓Unlimited bases
- ✓Interface Designer
- ✓Real-time collaboration and commenting
- ✓iOS and Android mobile app
- ✓Integrations with apps like Google Calendar and Slack
View on vendor site
MOST POPULARTeam
$24/user/momonthlyor$240/yrsave 17%
Best for: growing teams requiring enhanced collaboration, more automation, and increased storage
- ✓Standard sync integrations
- ✓Extensions
- ✓Gantt and timeline views
- ✓Advanced workspace permissions
- ✓1-year revision snapshot history
View on vendor site
Business
$54/user/momonthlyor$540/yrsave 17%
Best for: Suited for larger departments or businesses needing advanced security, enterprise-grade features, and extensive administrative controls
- ✓Premium sync integrations
- ✓Verified data
- ✓Two-way sync
- ✓Admin panel
- ✓SAML-based single sign-on
View on vendor site
Enterprise Scale
Contact SalesBest for: Designed for large organizations with complex needs, requiring custom solutions, dedicated support, and advanced compliance features
- ✓On-premises sync integrations
- ✓App library
- ✓HyperDB
- ✓Enterprise hub
- ✓Enhanced security and admin
View on vendor site
Wrike Plans
Free tier available
Free
FreeBest for: You get Board & table views, Task management, Web & mobile apps
- ✓Basic task management
- ✓Collaborative work
- ✓Limited integrations
- ✓Up to 5 users
View on vendor site
MOST POPULARPinnacle
Contact SalesBest for: Custom pricing for Advanced reporting, Budgeting, SSO, Advanced security
- ✓Advanced analytics
- ✓Advanced integrations
- ✓Advanced automation
- ✓Enterprise-grade capabilities
- ✓Resource and capacity planning
View on vendor site
Apex
Contact Sales- ✓Enterprise-grade workflows
- ✓Human and AI-led work
- ✓Unlimited whiteboards
- ✓Advanced integrations with Wrike Integrate
- ✓Bi-directional sync with Wrike Sync
View on vendor site
Team
$10/user/mobilled annually$120/yr
Best for: 2-15 users, Gantt charts, Custom fields
- ✓Interactive Gantt charts
- ✓Shareable dashboards
- ✓AI Essentials
- ✓Custom fields
- ✓Portfolio views
View on vendor site
Business
$25/user/mobilled annually$300/yr
Best for: 5-200 users, Resource planning, Templates
- ✓All of Team features
- ✓AI Elite features
- ✓Templatize your work
- ✓Approval workflows
- ✓Real-time reporting
View on vendor site
Capability Breakdown
8 differences found across 20 standardized features
Feature
Airtable
Wrike
Kanban Boards
✗
✓
Gantt Charts
✗
✓
Roadmaps
✓
✗
Dependencies
✗
✓
Forms
✗
✓
Guest Access
✓
✗
File Sharing
✓
✗
Comments/Mentions
✓
✗
Total (raw)
45
39
Airtable Features
- •Spreadsheet Database
- •Grid View
- •Kanban View
- •Calendar View
- •Gallery View
- •Gantt View
- •Forms
- •Automations
- •Extensions
- •Interface Designer
- •Scripting
- •AI Features
- •Sync
- •API
- •Integrations
- •Conditional Formatting Rules
- •Customizable Notification System
- •Data Validation Checks
- •Enhanced Collaboration Tools
- •Field Level Permissions
- •Formula Builder Interface
- •Interactive Dashboard Widgets
- •Linked Record Management
- •Mobile App Optimization
- •Predictive Analytics Insights
- •Real Time Commenting
- •Workflow Optimization Assistant
- •Timeline view
- •Roadmap view
- •AI Field Agents
- •Omni AI
- •Two-way sync
- •Verified data
- •App Sandbox
- •HyperDB
- •App Library
- •Audit logs
- •DLP controls
- •SAML SSO
- •Admin panel
- •Enterprise Hub
- •Portals (guest access)
- •Extensions and scripting
- •Automation runs
- •Date dependencies
Wrike Features
- •Task Management
- •Gantt Charts
- •Kanban Boards
- •Time Tracking
- •Resource Planning
- •Custom Workflows
- •Dashboards
- •Proofing
- •Request Forms
- •Automations
- •Calendars
- •Reporting
- •AI Features
- •400+ Integrations
- •Custom Fields
- •Live Editing
- •Real Time Comments
- •Task Prioritization
- •Dynamic Request Forms
- •Automated Reporting
- •Customizable Notifications
- •Workflow Optimization
- •Project Templates
- •Resource Allocation
- •Time Estimation
- •Budgeting Tools
- •Invoice Management
- •Custom Access Controls
- •Data Encryption
- •Single Sign On
- •Mobile Optimization
- •Offline Access
- •Task Dependencies
- •Critical Path Method
- •Earned Value Management
- •Project Baselining
- •Cross Project Reporting
- •Workload Balancing
- •Predictive Analytics
Strengths & Limitations
Evaluative strengths and weaknesses: not feature lists
Pros
- +Hybrid spreadsheet-database interface is uniquely flexible.
- +Interface Designer builds custom UIs for specific workflows.
- +Extensive API and scripting for deep, custom automation.
- +Linked records create powerful relational data structures.
- +Airtable Sync integrates data across multiple bases seamlessly.
Cons
- −Steep learning curve for advanced features like formulas and scripting.
- −Record limits per base (e.g., 50k on Business) are restrictive for large datasets.
- −Pricing scales per user, becoming expensive for large teams.
- −Lacks native, granular permission controls at the field or record level.
- −Not a true database; performance degrades with high complexity and volume.
Pros
- +Customizable dashboards and workflows for complex projects
- +Advanced reporting with real-time analytics and BI tools
- +Enterprise-grade security features (SSO, 2FA, user roles)
- +Deep integrations with Salesforce, Adobe Creative Cloud, & more
- +Proofing and approval tools built directly into tasks
Cons
- −Steep learning curve; interface can feel cluttered and overwhelming
- −Mobile app has limited functionality compared to the desktop version
- −Key features like Gantt charts are locked behind higher-priced plans
- −Performance can be slow when managing many complex projects
- −The free plan is very limited, lacking basic dashboards and subtasks
At a Glance
User Rating
4.6/5vs4.2/5
Airtable
▲
Wrike
Starting Price
$24/movsFree tier
Airtable
▲
Wrike
Feature Count
45 featuresvs39 features
Airtable
▲
Wrike
User Base
500Kvs20K
Airtable
▲
Wrike
Airtable · Price & Data SyncLast verified: May 28, 2026 · CE-PROJ-2026W23-31434A · ✓ Pricing updated May 28, 2026
Wrike · Price & Data SyncLast verified: May 28, 2026 · CE-PROJ-2026W21-DFBDAA · ✓ Pricing updated May 28, 2026
Recent Price History
Airtable
Airtable raised "Team" from $20/mo to $24/mo (+20%)
Price change · May 28, 2026
Airtable
Airtable raised "Business" from $45/mo to $54/mo (+20%)
Price change · May 28, 2026
Wrike
Wrike removed the "Enterprise" plan
Plan removed · May 28, 2026
Wrike
Wrike updated "Team" from $9.8/mo to Custom
Price change · May 28, 2026
Wrike
Wrike added a new "Apex" plan (Custom pricing)
Plan added · May 28, 2026
Wrike
Wrike updated "Business" from $24.8/mo to Custom
Price change · May 28, 2026
Wrike
Wrike lowered "Business" from $25 to $24.8/mo (1%)
Price change · May 21, 2026
Frequently Asked Questions
Related Comparisons
AirtableFree · from $24/mo
WrikeFree planSources & Data Trail · Airtable
- 1.Official Pricing Page·Source of verified tiers(Checked: 2026-05-28)
- 2.Official Website·Official vendor website
- 3.G2·G2 verified reviews · 4.6/5 · 3,255 reviews
- 4.Capterra·Capterra verified reviews · 4.7/5
- 5.TrustRadius·TrustRadius verified reviews
- 6.PeerSpot·PeerSpot enterprise peer reviews
Sources & Data Trail · Wrike
- 1.Official Pricing Page·Source of verified tiers(Checked: 2026-05-28)
- 2.Official Website·Official vendor website
- 3.G2·G2 verified reviews · 4.2/5 · 4,527 reviews
- 4.Capterra·Capterra verified reviews · 4.3/5
- 5.TrustRadius·TrustRadius verified reviews
- 6.PeerSpot·PeerSpot enterprise peer reviews