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Updated 2 weeks ago · Independent Analysis
Smartsheet vs Wrike
Capability Overview
Smartsheetvs Wrike
4.5G2+0.3 vs Wrike
Only in Smartsheet
- ✦ Grid View
- ✦ Card View
- ✦ Calendar View
✓ Free planFrom $12/mo100K+ customers users · est. 2005
Wrikevs Smartsheet
4.2G2-0.3 vs Smartsheet
Only in Wrike
- ✦ Task Management
- ✦ Kanban Boards
- ✦ Resource Planning
✓ Free plan20K+ customers users · est. 2006
Quick VerdictIndependent Analysis
Smartsheet and Wrike are both Project Management tools. Compare features, pricing, and ratings below to find the best fit for your team.
When to Choose Smartsheet vs Wrike
The question that matters: “In what situation will I regret choosing A over B after 3 months?”
Smartsheet Unique Strength
Cross-Region QA Test Coordination
A master test case library in Grid View tracks real-time pass/fail status per sprint; Forms auto-populate execution data from field testers across geographies without manual.
→ Choose Smartsheet if this scenario applies to you. Wrike doesn't offer a comparable solution.
Smartsheet Unique Strength
Multi-Channel Campaign Timeline View
Calendar View maps milestones across email, social, and paid channels in one timeline; Automations trigger stakeholder alerts 48 hours before each gate, cutting missed handoffs.
→ Choose Smartsheet if this scenario applies to you. Wrike doesn't offer a comparable solution.
Smartsheet Unique Strength
Enterprise Capacity Across Business Units
Card View organizes staff by skill; Grid View allocates headcount across projects; Dashboards surface real-time bench percentage and capacity gaps six weeks out to inform hiring.
→ Choose Smartsheet if this scenario applies to you. Wrike doesn't offer a comparable solution.
Smartsheet Unique Strength
200-Customer Implementation Tracker
Gantt Charts lock milestones; Forms capture intake; automated escalations fire on SLA drift; dashboards flag at-risk customer accounts within 24 hours of slippage.
→ Choose Smartsheet if this scenario applies to you. Wrike doesn't offer a comparable solution.
Wrike Unique Strength
Client Proofing Inside Task Timelines
Proofing embeds client review into task timelines, with frame-specific markup and approval gates that automatically unlock downstream tasks after sign-off is received.
→ Choose Wrike if this scenario applies to you. Smartsheet doesn't offer a comparable solution.
Wrike Unique Strength
IT Resource Planning by Skill Queue
Resource Planning maps engineer capacity across support and infrastructure queues; Custom Workflows route priority incidents to the least-loaded available staff automatically.
→ Choose Wrike if this scenario applies to you. Smartsheet doesn't offer a comparable solution.
Wrike Unique Strength
Multi-Site Construction Sync Dashboard
Dashboards share weekly milestones per site in a read-only view; task dependencies alert teams when a delayed phase impacts downstream work at other locations.
→ Choose Wrike if this scenario applies to you. Smartsheet doesn't offer a comparable solution.
Pricing Comparison & PlansHigh· Verified Jun 3, 2026
Smartsheet Plans
Free tier available
Free
Free- ✓1 licensed user
- ✓2 editors
- ✓Unlimited viewers
- ✓Basic project management features
View on vendor site
Pro
$12/user/momonthlyor$108/yrsave 25%
Best for: Ideal for individuals or small teams needing core project management features
- ✓Unlimited sheets, forms, and reports
- ✓Gantt, table, board, and calendar views
- ✓Rich formulas
- ✓Unlimited free Viewers/Contributors
- ✓Basic integrations (Microsoft Office, Google Workspace, Slack)
View on vendor site
MOST POPULARBusiness
$24/user/momonthlyor$228/yrsave 21%
Best for: growing teams requiring advanced features like automation, resource management, and robust reporting
- ✓Everything in Pro plan
- ✓Unlimited automations
- ✓Unlimited free Guests
- ✓Admin-level controls
- ✓Timeline view
View on vendor site
Enterprise
Contact SalesBest for: Suited for large organizations needing enterprise-grade security, governance, and scalability
- ✓Everything in Business plan
- ✓Premium apps (Dynamic View, Control Center, DataMesh, Bridge, WorkApps)
- ✓Enhanced security and governance (SAML SSO, advanced admin controls)
- ✓Premier Support
- ✓Dedicated customer success
View on vendor site
Advanced Work Management
Contact SalesBest for: Designed for organizations with complex, cross-functional work needing advanced portfolio management and strategic alignment
- ✓Best for PMOs and Multi-system Operations
View on vendor site
Wrike Plans
Free tier available
Free
FreeBest for: You get Board & table views, Task management, Web & mobile apps
- ✓Basic task management
- ✓Collaborative work
- ✓Limited integrations
- ✓Up to 5 users
View on vendor site
MOST POPULARPinnacle
Contact SalesBest for: Custom pricing for Advanced reporting, Budgeting, SSO, Advanced security
- ✓Advanced analytics
- ✓Advanced integrations
- ✓Advanced automation
- ✓Enterprise-grade capabilities
- ✓Resource and capacity planning
View on vendor site
Apex
Contact Sales- ✓Enterprise-grade workflows
- ✓Human and AI-led work
- ✓Unlimited whiteboards
- ✓Advanced integrations with Wrike Integrate
- ✓Bi-directional sync with Wrike Sync
View on vendor site
Team
$10/user/mobilled annually$120/yr
Best for: 2-15 users, Gantt charts, Custom fields
- ✓Interactive Gantt charts
- ✓Shareable dashboards
- ✓AI Essentials
- ✓Custom fields
- ✓Portfolio views
View on vendor site
Business
$25/user/mobilled annually$300/yr
Best for: 5-200 users, Resource planning, Templates
- ✓All of Team features
- ✓AI Elite features
- ✓Templatize your work
- ✓Approval workflows
- ✓Real-time reporting
View on vendor site
Capability Breakdown
7 differences found across 20 standardized features
Feature
Smartsheet
Wrike
Kanban Boards
✗
✓
Time Tracking
✓
✗
Roadmaps
✓
✗
Goals/OKRs
✓
✗
Guest Access
✓
✗
File Sharing
✓
✗
Comments/Mentions
✓
✗
Total (raw)
35
39
Smartsheet Features
- •Grid View
- •Gantt Charts
- •Card View
- •Calendar View
- •Automations
- •Forms
- •Dashboards
- •Reports
- •Proofing
- •WorkApps
- •DataMesh
- •Resource Management
- •Integrations
- •Mobile Apps
- •API
- •Conditional Formatting Rules
- •Project Templates
- •Task Dependencies
- •Custom Workflows
- •Automated Reminders
- •Time Tracking
- •Budgeting Tools
- •Resource Allocation
- •Project Portfolio
- •Real Time Notifications
- •Collaborator Permissions
- •Version History
- •Cell Linking
- •Formula Builder
- •Data Validation
- •Sheet Sharing
- •Row Filtering
- •Column Freezing
- •Cell Formatting
- •Project Scheduling
Wrike Features
- •Task Management
- •Gantt Charts
- •Kanban Boards
- •Time Tracking
- •Resource Planning
- •Custom Workflows
- •Dashboards
- •Proofing
- •Request Forms
- •Automations
- •Calendars
- •Reporting
- •AI Features
- •400+ Integrations
- •Custom Fields
- •Live Editing
- •Real Time Comments
- •Task Prioritization
- •Dynamic Request Forms
- •Automated Reporting
- •Customizable Notifications
- •Workflow Optimization
- •Project Templates
- •Resource Allocation
- •Time Estimation
- •Budgeting Tools
- •Invoice Management
- •Custom Access Controls
- •Data Encryption
- •Single Sign On
- •Mobile Optimization
- •Offline Access
- •Task Dependencies
- •Critical Path Method
- •Earned Value Management
- •Project Baselining
- •Cross Project Reporting
- •Workload Balancing
- •Predictive Analytics
Strengths & Limitations
Evaluative strengths and weaknesses: not feature lists
Pros
- +Combines spreadsheet UI with powerful project management automation.
- +Extensive reporting and dashboarding capabilities for portfolio views.
- +Advanced security and compliance features (HIPAA, FedRAMP).
- +Highly scalable for cross-departmental enterprise workflows.
- +Flexible grid, card, Gantt, and calendar views for diverse tasks.
Cons
- −Steep learning curve for advanced features like formulas and automation.
- −Lacks true baseline functionality for formal project variance tracking.
- −Per-user pricing becomes expensive for large, less-active teams.
- −The mobile app has limited functionality compared to the desktop version.
- −No free-forever plan, only a 30-day trial.
Pros
- +Customizable dashboards and workflows for complex projects
- +Advanced reporting with real-time analytics and BI tools
- +Enterprise-grade security features (SSO, 2FA, user roles)
- +Deep integrations with Salesforce, Adobe Creative Cloud, & more
- +Proofing and approval tools built directly into tasks
Cons
- −Steep learning curve; interface can feel cluttered and overwhelming
- −Mobile app has limited functionality compared to the desktop version
- −Key features like Gantt charts are locked behind higher-priced plans
- −Performance can be slow when managing many complex projects
- −The free plan is very limited, lacking basic dashboards and subtasks
At a Glance
User Rating
4.5/5vs4.2/5
Smartsheet
▲
Wrike
Starting Price
$12/movsFree tier
Smartsheet
▲
Wrike
Feature Count
35 featuresvs39 features
Smartsheet
Wrike
▲
User Base
100Kvs20K
Smartsheet
▲
Wrike
Smartsheet · Price & Data SyncLast verified: Jun 3, 2026 · CE-PROJ-2026W21-5290D9 · ✓ Pricing updated Jun 3, 2026
Wrike · Price & Data SyncLast verified: May 28, 2026 · CE-PROJ-2026W21-DFBDAA · ✓ Pricing updated May 28, 2026
Recent Price History
Smartsheet
Smartsheet added a new "Free" plan at $0/mo (Free)
Plan added · Jun 3, 2026
Smartsheet
Smartsheet removed the "Free" plan
Plan removed · May 30, 2026
Smartsheet
Smartsheet added a new "Advanced Work Management" plan (Custom pricing)
Plan added · May 30, 2026
Smartsheet
Smartsheet raised "Pro" from $9/mo to $12/mo (+33%)
Price change · May 30, 2026
Smartsheet
Smartsheet lowered "Business" from $32/mo to $24/mo (-25%)
Price change · May 30, 2026
Wrike
Wrike removed the "Enterprise" plan
Plan removed · May 28, 2026
Wrike
Wrike updated "Team" from $9.8/mo to Custom
Price change · May 28, 2026
Wrike
Wrike added a new "Apex" plan (Custom pricing)
Plan added · May 28, 2026
Wrike
Wrike updated "Business" from $24.8/mo to Custom
Price change · May 28, 2026
Wrike
Wrike lowered "Business" from $25 to $24.8/mo (1%)
Price change · May 21, 2026
Frequently Asked Questions
Related Comparisons
SmartsheetFree · from $12/mo
WrikeFree planSources & Data Trail · Smartsheet
- 1.Official Pricing Page·Source of verified tiers(Checked: 2026-06-03)
- 2.Official Website·Official vendor website
- 3.G2·G2 verified reviews · 4.5/5 · 22,023 reviews
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Sources & Data Trail · Wrike
- 1.Official Pricing Page·Source of verified tiers(Checked: 2026-05-28)
- 2.Official Website·Official vendor website
- 3.G2·G2 verified reviews · 4.2/5 · 4,527 reviews
- 4.Capterra·Capterra verified reviews · 4.3/5
- 5.TrustRadius·TrustRadius verified reviews
- 6.PeerSpot·PeerSpot enterprise peer reviews