Notion vs Zoho Projects
- ✦ Docs & Pages
- ✦ Databases
- ✦ Wiki
- ✦ Task Management
- ✦ Gantt Charts
- ✦ Kanban Board
Notion and Zoho Projects are both Project Management tools. Notion starts at $12/mo, Zoho Projects at $5/mo. Compare features, pricing, and ratings below to find the best fit for your team.
When to Choose Notion vs Zoho Projects
The question that matters: “In what situation will I regret choosing A over B after 3 months?”
Embed acceptance criteria and design specs inside Kanban Board cards so engineers see full context without tab-switching during active sprints.
Story points in Task Management pair with Resource Utilization charts to surface overallocation across product lines before sprint commitments are finalized.
The Wiki feature centralizes runbooks, decision logs, and architectural patterns alongside active tasks - new hires onboard faster with context sitting next to the work.
Time Tracking logs billable hours per task; utilization reports surface unbilled time before invoicing closes, cutting billing cycles from two weeks to three days.
Issue Tracker auto-routes critical site flags to project leads within 5 minutes with attached photos via Documents, replacing the text chains that let problems slip through.
Gantt Charts map supplier deliveries and assembly phases, flagging when a 2-week delay cascades into a 6-week production slip before commitment dates pass.
Pricing Comparison & PlansHigh· Verified May 28, 2026
Notion Plans
Free tier available
Free
FreeBest for: You get Unlimited pages for individuals, 7-day page history, 10 guest limit
- ✓Unlimited blocks for individuals
- ✓Basic forms
- ✓Notion Calendar
- ✓Trial Notion AI
- ✓Unlimited published pages
Plus
$12/user/moBest for: Unlimited file uploads, 30-day page history, Unlimited guests
- ✓Unlimited collaborative blocks
- ✓Unlimited file uploads
- ✓30-day version history
- ✓Custom forms (remove Notion branding)
- ✓Custom sites (header, theme, favicon, Google Analytics)
Business
$24/user/moBest for: SAML SSO, Private teamspaces, Advanced permissions
- ✓Full AI access (AI Agents, Ask Notion, AI Meeting Notes)
- ✓SAML SSO
- ✓Private teamspaces
- ✓Granular database permissions
- ✓Page verification
Enterprise
Contact SalesBest for: Custom pricing for SCIM, Audit log, Custom data retention
- ✓SCIM provisioning
- ✓Audit logs
- ✓Advanced security and compliance
- ✓Workspace consolidation
- ✓Enterprise data controls
Zoho Projects Plans
Free tier available
Free
FreeBest for: Ideal for individuals or very small teams needing basic project tracking without a budget
- ✓Up to 5 users
- ✓2 Projects
- ✓5 GB storage
- ✓Task management (creation, assignment, tracking)
- ✓Kanban boards
Premium
$5/user/moBest for: small to medium teams requiring essential project management tools like Gantt charts and time tracking
- ✓Unlimited Projects
- ✓Custom Views & Statuses
- ✓Task Blueprint & Automation
- ✓Time Tracking & Timesheets
- ✓Project Budget & EVM
Enterprise
$10/user/moBest for: Suited for larger organizations needing advanced features such as custom fields, critical path, and resource management
- ✓Unlimited users
- ✓Global Custom Modules
- ✓Custom Profiles, Roles, and Fields
- ✓Custom Domain
- ✓Global Gantt chart & Resource Utilization
Ultimate
$14/user/moBest for: Designed for large enterprises demanding comprehensive project portfolio management, advanced analytics, and dedicated support
- ✓15 GB storage per user (min 150 GB/org)
- ✓100 Read-Only Users
- ✓Unlimited Custom Dashboards
- ✓Multi-User & Multi-Project Timesheets
- ✓DAP Integration
Capability Breakdown
8 differences found across 20 standardized features
- •Docs & Pages
- •Databases
- •Wiki
- •Kanban Boards
- •Calendar View
- •Timeline View
- •Templates
- •API & Integrations
- •AI Assistant
- •Web Publishing
- •Forms
- •Automations
- •Real-time Collaboration
- •Mobile Apps
- •Offline Mode
- •Customizable Block Templates
- •Drag and Drop Interface
- •Task Assignment Notifications
- •Page Linking System
- •Icon and Emoji Support
- •Customizable Themes
- •Advanced Search Filters
- •Page Revision History
- •Collaborator Permission Controls
- •Comment and Mention System
- •Integrated File Storage
- •Custom Database Filters
- •Automated Backup System
- •Conditional Formatting Rules
- •In App Video Recording
- •Screen Recording Tool
- •Customizable Keyboard Shortcuts
- •Task Management
- •Gantt Charts
- •Kanban Board
- •Time Tracking
- •Resource Utilization
- •Issue Tracker
- •Documents
- •Chat
- •Forums
- •Automations
- •Custom Fields
- •Reporting
- •Integrations
- •Mobile Apps
- •Blueprints
Strengths & Limitations
Evaluative strengths and weaknesses: not feature lists
- +Combines docs, wikis, and project tasks in one unified interface
- +Highly customizable databases function like spreadsheets with superpowers
- +Flexible block-based editor for creating any type of content layout
- +Powerful relational linking between pages, tasks, and database entries
- +Generous free plan for individuals and very small teams
- −Steep learning curve due to its high degree of flexibility
- −Mobile app can be slow and lacks full desktop functionality
- −Offline access is limited and unreliable for complex workspaces
- −Lacks granular, project-level permissions on Business Plan and below
- −Search can be slow and ineffective in large, complex workspaces
- +Deep integration with the extensive Zoho ecosystem (CRM, Books, Desk)
- +Built-in time tracking and invoicing on all paid plans
- +Highly competitive pricing, especially for larger teams
- +Blueprint feature automates complex task workflows and processes
- −User interface feels dated and can be less intuitive than modern rivals
- −Agile features (sprints, story points) are basic compared to Jira or ClickUp
- −Portfolio management lacks advanced cross-project reporting and dashboards
- −Steep learning curve due to the sheer number of features and settings
- −Mobile app functionality is limited for complex management tasks
At a Glance
Recent Price History
Zoho Projects added a new "Ultimate" plan at $14/user/mo
Plan added · May 28, 2026
Notion raised "Business" from $18/mo to $24/mo (+33%)
Price change · May 27, 2026
Notion raised "Plus" from $10/mo to $12/mo (+20%)
Price change · May 27, 2026
Notion lowered "Plus" from $12 to $10/mo (17%)
Price change · May 21, 2026
Frequently Asked Questions
Related Comparisons
Sources & Data Trail · Notion
- 1.Official Pricing Page·Source of verified tiers(Checked: 2026-05-27)
- 2.Official Website·Official vendor website
- 3.G2·G2 verified reviews · 4.7/5 · 11,845 reviews
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Sources & Data Trail · Zoho Projects
- 1.Official Pricing Page·Source of verified tiers(Checked: 2026-05-28)
- 2.Official Website·Official vendor website
- 3.G2·G2 verified reviews · 4.3/5 · 524 reviews
- 4.Capterra·Capterra verified reviews · 4.4/5
- 5.TrustRadius·TrustRadius verified reviews
- 6.PeerSpot·PeerSpot enterprise peer reviews