Notion vs Todoist
Notion and Todoist are both Project Management tools. Notion starts at $12/mo, Todoist at $7/mo. Compare features, pricing, and ratings below to find the best fit for your team.
When to Choose Notion vs Todoist
The question that matters: “In what situation will I regret choosing A over B after 3 months?”
Embed acceptance criteria and design specs inside Kanban Board cards so engineers see full context without tab-switching during active sprints.
The Wiki feature centralizes runbooks, decision logs, and architectural patterns alongside active tasks - new hires onboard faster with context sitting next to the work.
Natural Language Input turns phrases like 'fix auth bug tomorrow @backend' into fully structured tasks with dates and labels, slashing standup prep time from 15 minutes to under 3.
Pricing Comparison & PlansHigh· Verified May 28, 2026
Notion Plans
Free tier available
Free
FreeBest for: You get Unlimited pages for individuals, 7-day page history, 10 guest limit
- ✓Unlimited blocks for individuals
- ✓Basic forms
- ✓Notion Calendar
- ✓Trial Notion AI
- ✓Unlimited published pages
Plus
$12/user/moBest for: Unlimited file uploads, 30-day page history, Unlimited guests
- ✓Unlimited collaborative blocks
- ✓Unlimited file uploads
- ✓30-day version history
- ✓Custom forms (remove Notion branding)
- ✓Custom sites (header, theme, favicon, Google Analytics)
Business
$24/user/moBest for: SAML SSO, Private teamspaces, Advanced permissions
- ✓Full AI access (AI Agents, Ask Notion, AI Meeting Notes)
- ✓SAML SSO
- ✓Private teamspaces
- ✓Granular database permissions
- ✓Page verification
Enterprise
Contact SalesBest for: Custom pricing for SCIM, Audit log, Custom data retention
- ✓SCIM provisioning
- ✓Audit logs
- ✓Advanced security and compliance
- ✓Workspace consolidation
- ✓Enterprise data controls
Todoist Plans
Free tier available
Beginner
FreeBest for: Ideal for individuals starting out with basic task management needs
- ✓5 active personal projects
- ✓5 collaborators per project
- ✓Access on 10+ platforms
- ✓Recurring due dates
- ✓SSL secured connection
Pro
$7/user/moBest for: individuals needing advanced productivity features like reminders, filters, and custom themes
- ✓300 personal projects
- ✓Calendar layout
- ✓Task duration tracking
- ✓Custom task reminders
- ✓150 filter views
Business
$10/user/moBest for: Suited for teams requiring collaborative project management, shared projects, and admin controls
- ✓All Pro features for every member
- ✓Shared team workspace
- ✓Calendar layout for team projects
- ✓Granular team activity logs
- ✓Shared templates
Capability Breakdown
8 differences found across 20 standardized features
- •Docs & Pages
- •Databases
- •Wiki
- •Kanban Boards
- •Calendar View
- •Timeline View
- •Templates
- •API & Integrations
- •AI Assistant
- •Web Publishing
- •Forms
- •Automations
- •Real-time Collaboration
- •Mobile Apps
- •Offline Mode
- •Customizable Block Templates
- •Drag and Drop Interface
- •Task Assignment Notifications
- •Page Linking System
- •Icon and Emoji Support
- •Customizable Themes
- •Advanced Search Filters
- •Page Revision History
- •Collaborator Permission Controls
- •Comment and Mention System
- •Integrated File Storage
- •Custom Database Filters
- •Automated Backup System
- •Conditional Formatting Rules
- •In App Video Recording
- •Screen Recording Tool
- •Customizable Keyboard Shortcuts
- •Task Management
- •Projects & Sections
- •Labels & Filters
- •Priority Levels
- •Due Dates & Reminders
- •Natural Language Input
- •Comments & Files
- •Recurring Tasks
- •Kanban Board
- •Calendar View
- •Integrations
- •Mobile Apps
- •Templates
- •Productivity Stats
- •AI Assistant
- •Customizable Task Templates
- •Task Dependency Mapping
- •Automated Task Assignment
- •Time Tracking Integration
- •Focus Mode Feature
- •Custom Priority Colors
- •Task Delegation Tools
- •Project Benchmarking
- •Section Sorting Options
- •Label Hierarchy Management
- •Filter Saving Options
- •Priority Level Alerts
- •Due Date Notifications
- •Natural Language Enhancements
- •Comment Editing History
- •File Version Control
- •Recurring Task Exceptions
- •Board Column Customization
- •Calendar Event Syncing
- •Integration API Access
- •Mobile App Widgets
- •Template Sharing Options
- •Productivity Goal Setting
- •AI Powered Suggestions
- •Task Batch Editing
- •Project Activity Feed
- •Section Collaboration Tools
- •Customizable Keyboard Shortcuts
Strengths & Limitations
Evaluative strengths and weaknesses: not feature lists
- +Combines docs, wikis, and project tasks in one unified interface
- +Highly customizable databases function like spreadsheets with superpowers
- +Flexible block-based editor for creating any type of content layout
- +Powerful relational linking between pages, tasks, and database entries
- +Generous free plan for individuals and very small teams
- −Steep learning curve due to its high degree of flexibility
- −Mobile app can be slow and lacks full desktop functionality
- −Offline access is limited and unreliable for complex workspaces
- −Lacks granular, project-level permissions on Business Plan and below
- −Search can be slow and ineffective in large, complex workspaces
- +Natural language input for quick task creation (e.g., 'every Friday at 10am')
- +Karma system gamifies productivity and tracks progress over time
- +Excellent cross-platform sync across 10+ native apps (desktop, mobile, web)
- +Powerful filtering and labeling system for customized views (Pro/Business)
- +Clean, minimalist UI focuses on tasks without visual clutter
- −Free plan lacks key features like reminders, comments, and filters
- −No built-in calendar view; requires third-party integration
- −Limited collaboration features compared to dedicated team PM tools
- −No native time tracking or dependency management for complex projects
- −Business plan lacks advanced reporting and workload management features
At a Glance
Recent Price History
Todoist raised "Business" from $8/mo to $10/mo (+25%)
Price change · May 28, 2026
Todoist raised "Pro" from $5/mo to $7/mo (+40%)
Price change · May 28, 2026
Notion raised "Business" from $18/mo to $24/mo (+33%)
Price change · May 27, 2026
Notion raised "Plus" from $10/mo to $12/mo (+20%)
Price change · May 27, 2026
Notion lowered "Plus" from $12 to $10/mo (17%)
Price change · May 21, 2026
Frequently Asked Questions
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Sources & Data Trail · Todoist
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- 2.Official Website·Official vendor website
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