Notion vs Smartsheet
- ✦ Docs & Pages
- ✦ Databases
- ✦ Wiki
- ✦ Grid View
- ✦ Gantt Charts
- ✦ Card View
Notion and Smartsheet are both Project Management tools. Notion starts at $12/mo, Smartsheet at $12/mo. Compare features, pricing, and ratings below to find the best fit for your team.
When to Choose Notion vs Smartsheet
The question that matters: “In what situation will I regret choosing A over B after 3 months?”
Embed acceptance criteria and design specs inside Kanban Board cards so engineers see full context without tab-switching during active sprints.
The Wiki feature centralizes runbooks, decision logs, and architectural patterns alongside active tasks - new hires onboard faster with context sitting next to the work.
A master test case library in Grid View tracks real-time pass/fail status per sprint; Forms auto-populate execution data from field testers across geographies without manual.
Calendar View maps milestones across email, social, and paid channels in one timeline; Automations trigger stakeholder alerts 48 hours before each gate, cutting missed handoffs.
Card View organizes staff by skill; Grid View allocates headcount across projects; Dashboards surface real-time bench percentage and capacity gaps six weeks out to inform hiring.
Gantt Charts lock milestones; Forms capture intake; automated escalations fire on SLA drift; dashboards flag at-risk customer accounts within 24 hours of slippage.
Pricing Comparison & PlansHigh· Verified Jun 3, 2026
Notion Plans
Free tier available
Free
FreeBest for: You get Unlimited pages for individuals, 7-day page history, 10 guest limit
- ✓Unlimited blocks for individuals
- ✓Basic forms
- ✓Notion Calendar
- ✓Trial Notion AI
- ✓Unlimited published pages
Plus
$12/user/moBest for: Unlimited file uploads, 30-day page history, Unlimited guests
- ✓Unlimited collaborative blocks
- ✓Unlimited file uploads
- ✓30-day version history
- ✓Custom forms (remove Notion branding)
- ✓Custom sites (header, theme, favicon, Google Analytics)
Business
$24/user/moBest for: SAML SSO, Private teamspaces, Advanced permissions
- ✓Full AI access (AI Agents, Ask Notion, AI Meeting Notes)
- ✓SAML SSO
- ✓Private teamspaces
- ✓Granular database permissions
- ✓Page verification
Enterprise
Contact SalesBest for: Custom pricing for SCIM, Audit log, Custom data retention
- ✓SCIM provisioning
- ✓Audit logs
- ✓Advanced security and compliance
- ✓Workspace consolidation
- ✓Enterprise data controls
Smartsheet Plans
Free tier available
Free
Free- ✓1 licensed user
- ✓2 editors
- ✓Unlimited viewers
- ✓Basic project management features
Pro
$12/user/moBest for: Ideal for individuals or small teams needing core project management features
- ✓Unlimited sheets, forms, and reports
- ✓Gantt, table, board, and calendar views
- ✓Rich formulas
- ✓Unlimited free Viewers/Contributors
- ✓Basic integrations (Microsoft Office, Google Workspace, Slack)
Business
$24/user/moBest for: growing teams requiring advanced features like automation, resource management, and robust reporting
- ✓Everything in Pro plan
- ✓Unlimited automations
- ✓Unlimited free Guests
- ✓Admin-level controls
- ✓Timeline view
Enterprise
Contact SalesBest for: Suited for large organizations needing enterprise-grade security, governance, and scalability
- ✓Everything in Business plan
- ✓Premium apps (Dynamic View, Control Center, DataMesh, Bridge, WorkApps)
- ✓Enhanced security and governance (SAML SSO, advanced admin controls)
- ✓Premier Support
- ✓Dedicated customer success
Advanced Work Management
Contact SalesBest for: Designed for organizations with complex, cross-functional work needing advanced portfolio management and strategic alignment
- ✓Best for PMOs and Multi-system Operations
Capability Breakdown
8 differences found across 20 standardized features
- •Docs & Pages
- •Databases
- •Wiki
- •Kanban Boards
- •Calendar View
- •Timeline View
- •Templates
- •API & Integrations
- •AI Assistant
- •Web Publishing
- •Forms
- •Automations
- •Real-time Collaboration
- •Mobile Apps
- •Offline Mode
- •Customizable Block Templates
- •Drag and Drop Interface
- •Task Assignment Notifications
- •Page Linking System
- •Icon and Emoji Support
- •Customizable Themes
- •Advanced Search Filters
- •Page Revision History
- •Collaborator Permission Controls
- •Comment and Mention System
- •Integrated File Storage
- •Custom Database Filters
- •Automated Backup System
- •Conditional Formatting Rules
- •In App Video Recording
- •Screen Recording Tool
- •Customizable Keyboard Shortcuts
- •Grid View
- •Gantt Charts
- •Card View
- •Calendar View
- •Automations
- •Forms
- •Dashboards
- •Reports
- •Proofing
- •WorkApps
- •DataMesh
- •Resource Management
- •Integrations
- •Mobile Apps
- •API
- •Conditional Formatting Rules
- •Project Templates
- •Task Dependencies
- •Custom Workflows
- •Automated Reminders
- •Time Tracking
- •Budgeting Tools
- •Resource Allocation
- •Project Portfolio
- •Real Time Notifications
- •Collaborator Permissions
- •Version History
- •Cell Linking
- •Formula Builder
- •Data Validation
- •Sheet Sharing
- •Row Filtering
- •Column Freezing
- •Cell Formatting
- •Project Scheduling
Strengths & Limitations
Evaluative strengths and weaknesses: not feature lists
- +Combines docs, wikis, and project tasks in one unified interface
- +Highly customizable databases function like spreadsheets with superpowers
- +Flexible block-based editor for creating any type of content layout
- +Powerful relational linking between pages, tasks, and database entries
- +Generous free plan for individuals and very small teams
- −Steep learning curve due to its high degree of flexibility
- −Mobile app can be slow and lacks full desktop functionality
- −Offline access is limited and unreliable for complex workspaces
- −Lacks granular, project-level permissions on Business Plan and below
- −Search can be slow and ineffective in large, complex workspaces
- +Combines spreadsheet UI with powerful project management automation.
- +Extensive reporting and dashboarding capabilities for portfolio views.
- +Advanced security and compliance features (HIPAA, FedRAMP).
- +Highly scalable for cross-departmental enterprise workflows.
- +Flexible grid, card, Gantt, and calendar views for diverse tasks.
- −Steep learning curve for advanced features like formulas and automation.
- −Lacks true baseline functionality for formal project variance tracking.
- −Per-user pricing becomes expensive for large, less-active teams.
- −The mobile app has limited functionality compared to the desktop version.
- −No free-forever plan, only a 30-day trial.
At a Glance
Recent Price History
Smartsheet added a new "Free" plan at $0/mo (Free)
Plan added · Jun 3, 2026
Smartsheet removed the "Free" plan
Plan removed · May 30, 2026
Smartsheet added a new "Advanced Work Management" plan (Custom pricing)
Plan added · May 30, 2026
Smartsheet raised "Pro" from $9/mo to $12/mo (+33%)
Price change · May 30, 2026
Smartsheet lowered "Business" from $32/mo to $24/mo (-25%)
Price change · May 30, 2026
Notion raised "Business" from $18/mo to $24/mo (+33%)
Price change · May 27, 2026
Notion raised "Plus" from $10/mo to $12/mo (+20%)
Price change · May 27, 2026
Notion lowered "Plus" from $12 to $10/mo (17%)
Price change · May 21, 2026
Frequently Asked Questions
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Sources & Data Trail · Smartsheet
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- 2.Official Website·Official vendor website
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- 5.TrustRadius·TrustRadius verified reviews
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